Office Manager

Friendship Public Charter School operates a dynamic network of college-preparatory charter schools headquartered in Washington, DC. We proudly serve more than 4,800 preschool through 12th-grade students and support a growing network of alumni as they complete college. Our mission is to provide students with a world-class education that fosters ethical, literate, well-rounded, and self-sufficient individuals. We aim to inspire students to reach high academic standards, enjoy the learning process, succeed in their endeavors, and contribute actively to their communities. For 25 years, thanks to the dedication and expertise of our outstanding faculty, our students have excelled—achieving high graduation rates, college acceptance, and success both academically and socially.

We are seeking professionals who are responsible, confident, respectful, caring, committed, persistent, and patient to join our community. At Friendship, we believe that every child has the potential to reach and succeed in college—and we invite those who share this belief to apply.

For more information about our schools please visit the following Social Media pages: YouTube, Linkedin, Facebook, Instagram & Twitter! 

Please also see the available salary scales: FPCS Compensation

Responsibilities

• Oversees day-to-day office workload at assigned school location for the purpose of ensuring the completion of activities in an accurate and timely manner.
• Acts on behalf of assigned administrator(s) in their absence (e.g., questions, concerns, complaints) for the purpose of conveying and/or gathering information required for their functions in a timely manner.
• Collects payments for a variety of events (e.g., bus tickets, student council, donations, fines, fees, fundraisers) for the purpose of completing transactions and/or securing funds.
• Compiles data from a variety of sources (e.g., time sheets, budget reports, specialized reports, personnel records) for the purpose of processing data in compliance with financial, legal and/or administrative requirements.
• Composes a variety of documents (e.g., correspondence, agendas, minutes, newsletters, bulletins, reports) for the purpose of communicating information and/or creating documentation in conformance with established guidelines.
• Coordinates a variety of projects, functions and/or program components (e.g., facility usage, guest teachers, meetings, in-service events, travel and accommodations) for the purpose of completing activities and/or delivering services in a timely fashion.
• Coordinates daily substitute activities (certificated and non certificated) for the purpose of ensuring that staff absences are covered in a timely manner and that student safety and educational process needs are met.
• Maintains a wide variety of manual and electronic documents files and records (e.g., student registration data, student health forms, master calendar, budget data, employee records, financial records, reports) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors a variety of activities on behalf of assigned Administrator (e.g., account balances, work order status, Worker’s Compensation injuries, special projects, new teacher staffing, room assignments, maintenance work) for the purpose of achieving goals and meeting target dates.
• Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g., letters, memorandums, meeting minutes, charts, operational procedures, manuals) for the purpose of documenting activities, providing written reference, and/or conveying information. 

Qualifications

• Associate's degree or 48 hours of college credits required; Bachelor's degree preferred
• Proficiency with office equipment such as computers, typewriters, fax machines, calculators, and photocopiers
• Proficiency in Microsoft Office i.e. Word, Excel, Power Point, etc. 
• Three years of experience in office management required

FPCS’s policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, veteran status, status as a special disabled veteran, or any other protected criteria as established by federal, state, or local laws.  This policy applies to recruitment and hiring, training, promotion, compensation, benefits, transfer, layoff, termination and all other terms and conditions of employment.  Employment decisions at FPCS are based solely upon relevant criteria, including an individual’s capabilities, qualifications, training, experience and suitability.