Executive Assistant

Friendship Public Charter School is a high performing, mission-driven organization founded to ensure every student has access to a high quality education.  Headquartered in Washington, DC. Friendship's schools reflect the talent, ambition, and resilience of the children and families we serve — where potential is recognized early, excellence is cultivated daily, and staff, students and alumni thrive as scholars, leaders and contributors to their communities. 

The Executive Assistant (EA) to the CEO plays a critical role in advancing Friendship's mission by amplifying the CEO's impact and ensuring work is aligned, disciplined and focused on what matters most. This role also provides executive support to Friendship's Founder/Chairman, strengthening coordination between executive leadership and governance. This high-trust, high-judgment position combines executive support with strategic coordination and enterprise-level perspective. 

Please note the starting salary is $75,000 and will be further determined by education and experience.

Responsibilities

Executive Support and Strategic Coordination

• Leverage the CEO’s time and attention by managing the calendar and inbox as strategic assets, prioritizing work that advances organizational goals and mission.

• Prepare, research, and synthesize information to support executive decision-making; draft correspondence, memos, and briefing materials in the CEO’s voice.

• Design and coordinate meetings to drive clear outcomes, including agenda preparation, follow-up, and tracking of commitments.

• Monitor CEO-level priorities and cross-departmental initiatives to support alignment, coherence, and follow-through across the organization.

• Coordinate select CEO-initiated, cross-organizational strategic projects, helping ensure that work across teams is aligned, coherent and advacing Friendship's mission and key priorities.

Board and Founder/Chairman Support 

• Provide executive-level administrative and scheduling support to the Founder/Chairman, including management of calendars, appointments, travel and administrative requests.

• Support preparation and logistics for semi-monthly board meetings, including coordination of materials, scheduling, and follow-up as appropriate.

• Assist with preparation and coordination for major organizational events where the Founder/Chairman participates or speaks.

• Serve as a professional point of coordination between the Office of the CEO and Board leadership, exercising discretion and sound judgment.

Enterprise Interface and Representation

• Demonstrate a consistently professional demeanor and presence when interfacing with the public and organizational stakeholders, including appropriate judgment in communication, tone, presentation, and conduct.

• Interface professionally with senior leaders, board members, and external partners on behalf of the CEO and Founder and Board Chairman, as appropriate.

• Represent the CEO in meetings or communications when requested, ensuring alignment with organizational priorities and values.

• Maintain strict confidentiality and handle sensitive governance and executive information with care.

Oprations and Office Management

• Manage select administrative and operational functions for the Office of the CEO, including travel coordination, procurement, scheduling, and information management.

• Maintain systems for records, documentation, and historical reference related to executive and board activities.

• Provide direction or guidance to clerical staff, interns, volunteers, and other workers as assigned.

Qualifications

Key Qualifications 

• Demonstrated experience supporting senior executives and/or board leadership in a complex organization.

• Exceptional organizational, communication, and judgment skills.

• Ability to synthesize information, manage competing priorities, anticipate executive needs and follow through independently and consistently.

• Comfort working across teams and interfacing with senior leaders and governance bodies.

• Strong discretion, ability to handle sensitive information and commitment to confidentiality.

• Alignment with Friendship’s mission, values, and commitment to high-quality education for students.

Technology and Productivity Tools 

• Proficiency with productivity platfoms including Microsoft Office (Excel, Microsoft Word, Power Point, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
• Strong working knowledge of Zoom and virtual meeting technolgoies,  including scheduling, hosting and supporting high-stakes meetings. 
• Demonstrated ability to use AI-enabled tools (such as ChatGPT and related platforms) to support drafting, research, synthesis, and workflow efficiency while exercising sound judgment, accuracy, and confidentiality.

Technical and Administrative Skills 

• Skills in accurate record-keeping, document management and filing systems.
• Ability to prepare, format, edit, and manage correspondence, reports, presentations and briefing materials with a high level of accuracy and attention to detail.
• Working knowledge of modern office practices, procedures, and equipment.
• Excellent oral and written communication skills. Professional interpersonal and telephone skills demonstrating courtesty, patience, tact and discretion.
• Ability to interact competently and kindly with the general public and with senior leaders, board members, external partners, and staff across the organization.

Education, Training and Experience

• Bachelors degree or higher preferred.
• Progressive experience providing executive support, preferably in a complex, public-serving organizaation.
• Other combinations of education, training and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered.

FPCS’s policy is to provide equal employment opportunity to all qualified applicants and employees regardless of their race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, veteran status, status as a special disabled veteran, or any other protected criteria as established by federal, state, or local laws.  This policy applies to recruitment and hiring, training, promotion, compensation, benefits, transfer, layoff, termination and all other terms and conditions of employment.  Employment decisions at FPCS are based solely upon relevant criteria, including an individual’s capabilities, qualifications, training, experience and suitability.